Skip to content

📁 [Project Name]

Project Goal: [Clear, measurable statement of what success looks like]

📋 Project Overview

Objectives

  • 🎯 Primary: [Main goal - what must be achieved]
  • 🎯 Secondary: [Supporting goal - nice to have]
  • 🎯 Tertiary: [Stretch goal - if time permits]

Success Metrics

Metric Baseline Target Timeline Method
[Metric 1] [current value] [goal value] [date] [how measured]
[Metric 2] [current value] [goal value] [date] [how measured]
[Metric 3] [current value] [goal value] [date] [how measured]

Scope Definition

✅ In Scope: - [Included deliverable or work item] - [Included deliverable or work item] - [Included deliverable or work item]

❌ Out of Scope: - [Explicitly excluded item] - [Explicitly excluded item] - [Explicitly excluded item]

Dependencies & Prerequisites

Dependency Type Status Owner
[Dependency 1] Blocker / Soft ⬜ Pending / ✅ Ready [owner]
[Dependency 2] Blocker / Soft ⬜ Pending / ✅ Ready [owner]

🚀 Phase 1: [Phase Name] (Week X)

Target: [What this phase accomplishes] Effort: [time estimate] Status: 📋 PLANNING

🔴 Critical Tasks

# Task File Effort Owner Status
1.1 [Task description] path/to/file.md [time] - ⬜
1.2 [Task description] path/to/file.md [time] - ⬜

🟠 High Priority Tasks

# Task Effort Owner Status
1.3 [Task description] [time] - ⬜
1.4 [Task description] [time] - ⬜

🟡 Medium Priority Tasks

# Task Effort Owner Status
1.5 [Task description] [time] - ⬜

Phase 1 Deliverables

  • [Deliverable 1 - what will exist when phase is complete]
  • [Deliverable 2]
  • [Deliverable 3]

🚀 Phase 2: [Phase Name] (Week X)

Target: [What this phase accomplishes] Effort: [time estimate] Status: ⏳ PENDING

Tasks

# Task Effort Owner Status
2.1 [Task description] [time] - ⬜
2.2 [Task description] [time] - ⬜
2.3 [Task description] [time] - ⬜

Phase 2 Deliverables

  • [Deliverable 1]
  • [Deliverable 2]

🚀 Phase 3: [Phase Name] (Week X)

Target: [What this phase accomplishes] Effort: [time estimate] Status: ⏳ PENDING

Tasks

# Task Effort Owner Status
3.1 [Task description] [time] - ⬜
3.2 [Task description] [time] - ⬜

Phase 3 Deliverables

  • [Deliverable 1]
  • [Deliverable 2]

📊 Progress Tracking

Phase Completion

Phase Status Progress Start End
Phase 1 📋 PLANNING 0% - -
Phase 2 ⏳ PENDING 0% - -
Phase 3 ⏳ PENDING 0% - -

Overall Progress: ░░░░░░░░░░ 0%

Weekly Status Updates

Week Planned Completed Blockers Notes
W1 [tasks] [done] [any] [notes]
W2 [tasks] [done] [any] [notes]
W3 [tasks] [done] [any] [notes]

🚧 Current Blockers

ID Description Impact Owner ETA Resolution
B1 [Blocker description] [what's blocked] [owner] [date] [plan]

⚠️ Risks & Mitigation

Risk Likelihood Impact Mitigation Strategy Contingency
[Risk 1] Low/Med/High Low/Med/High [Prevention] [Backup plan]
[Risk 2] Low/Med/High Low/Med/High [Prevention] [Backup plan]
[Risk 3] Low/Med/High Low/Med/High [Prevention] [Backup plan]

🛠️ Resources Required

Tools & Access

  • [Tool 1] - [purpose]
  • [Tool 2] - [purpose]
  • [Access needed] - [purpose]

Documentation

Time Investment

Phase Estimated Actual Variance
Phase 1 [time] - -
Phase 2 [time] - -
Phase 3 [time] - -
Total [time] - -

📝 Notes & Decisions

Key Decisions

Date Decision Rationale Impact
YYYY-MM-DD [Decision made] [Why] [Effect]

Lessons Learned

To be filled as project progresses

  • [Lesson 1]
  • [Lesson 2]

Open Questions

  • [Question needing answer]
  • [Question needing answer]

✅ Completion Checklist

Phase Completion

  • All Phase 1 tasks completed
  • All Phase 2 tasks completed
  • All Phase 3 tasks completed

Quality Checks

  • All deliverables meet acceptance criteria
  • Documentation updated
  • Success metrics measured and documented

Closure

  • Lessons learned documented
  • Project archived to ARCHIVE/ folder
  • STATUS.md updated
  • Related files updated with links

Status: 📋 PLANNING Next Action: [Specific next step to take] Owner: IT-Journey Team Review Schedule: [Weekly/Bi-weekly] Last Updated: YYYY-MM-DD

Template Version: 1.0 | Created: 2025-12-19 | See todo.instructions.md for usage guidelines